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This is where the right project management software tool shines and spreadsheets fade. A good project management tool will be database-oriented and should allow for different types of ad hoc reporting across multiple projects. This enables the mining of all kinds of data. You simply cannot do this in a spreadsheet at the same level. If you really really know what you are doing it is possible to tie spreadsheets together and generate some integrated data. But that is not the same thing. You simply cannot on a whim mine into the data represented in your multiple spreadsheets. And in today s environment this is critically important.
Find reliable Open Source tools in time-keeping and other freeware apps in payroll management that won t likely infect your PC with Trojans. Alternatively you can customize an Excel spreadsheet template into your own time-keeping sheet which you can further configure to automatically update data in other sheets. For example every time the employee logs in or out from the time-keeping sheet the corresponding total number of hours worked by that employee was also updated in real-time within your current payroll sheet. Moreover you can add security to your time-keeping data by installing and running macros that prevented unauthorized editing of the logged times and dates.
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It is easier to change things at this stage than when the spreadsheet is well underway. 3/ Provide Adequate Help There are lots of ways to provide help. It could be a heading or title that describes what the spreadsheet is or does a comment in a cell information that is associated with data validation information in a text box a separate worksheet or even separate documentation. The amount of help provided will be determined by how intuitive to use the spreadsheet is and also by the answer to that first question Who is going to use the spreadsheet? 4/ Separate Data Entry from Results Areas of the spreadsheet for data entry should be kept separate from the areas that provide results of calculations.