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Businesses generally make extensive use of spreadsheets both in accounting and all other business fields. Being a numerically based system of analyzing information spreadsheets are used throughout every accounting function as the technique presents an ideal basis to maintain accuracy and automate the collection of financial information. Every small business needs to keep records of sales invoices and income received and purchase invoices in respect of expenses. It is not sufficient for accounting and taxation purposes for these receipts and payments to be left in the office or the back of a van in a carrier bag.
Yet there is no tool for project management that is more popular or widespread than the spreadsheet despite the fact that spreadsheets are not designed to be project support tools. Even in organizations with an established project management tool spreadsheets are used. There are obvious reasons for this. A spreadsheet program is on almost every computer in every organization people are familiar with spreadsheets and how to use them and people are pre-disposed to use these "office" types of software tools to solve problems. And I am right there with them. I love using spreadsheets to track all kinds of data.
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Here are a few things to keep in mind while constructing your spreadsheet. Fit to Screen Fit to Page Although your wealth of information may warrant it don t make a spreadsheet that is a massive three to four screens long. A spreadsheet of this caliber is no fun for anyone especially on screen. Rolling around a spreadsheet that size especially one you aren t familiar with can become quite frustrating. Under the "Print Preview" option you can force the printer to fit the document to one page but then everything is decreased in size and makes it even harder to read the information.
Of course you ll reach more accurate results faster when you hire more staff to double-check the different times that your employees logged on and off at work. However this seems too much of a burden for startup companies and small businesses. Rather than see additional labor costs included in their monthly budget these business owners would rather make a one-time payment for a cost-effective and multi-functional tool in payroll management. No More Old Dog Tricks in Re-Calculating Logged Hours of Work In the old days employees used to insert their time cards into a special clock that stamps the exact date and time for logging on and off work.