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The use of color in your spreadsheet is an extremely important consideration. Color can help emphasize particularly important data and separate it from the rest of your information. Spreadsheets that feature a lot of accounting data often use red to show failing areas and green to signify profiting ones. Choose your color schemes wisely as you do not want to obscure the data presented in the cells. Black type on a dark burgundy background would not make for easy reading just as white type on a fuscia background would not make for a pleasant experience either. Try pastels as they are easier on the eyes and allow for an easy read.
That is the second real value of bookkeeping spreadsheets the ability to provide the business with financial information and through that data financial control over the business activities. The first value is of course the simplicity of listing with automated summation of the figures. Small businesses can also benefit from professionally produced bookkeeping spreadsheets that have been specifically arranged not just to produce a list of income and expenses but also in a way that analyze that information in the way the small business requires it.
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Bonus Tip: Stick with Conventions I mentioned before that the buttons on the hard-to-use spreadsheet were square. If you look at just about any website using a button the ratio of width to height falls roughly in the range 2:1 to about 5:1. Sizes too far outside this range look a bit strange and are not as readily identifiable as buttons. Hyperlinks that you create in Excel can be formatted any colour you like but unless there is a good reason stick with the well-known blue and underlined as in ExcelProductivityTips. The spreadsheet templates that used to ship with Excel were formatted with light yellow for areas of data entry and light green for results. Some people still use this convention.
Cell Options If you look under the "Format Cells" menu that appears when you right-click on a cell or selected cells you ll see a multitude of choices as far as borders colors patterns and number options for your cells. Borders should be used to contain your data within the cells and provide nice straight lines for your readers to follow. You can emphasize headings with thicker point borders or even dashed or dotted lines. Try to remain consistent throughout your spreadsheet. If all of the headings have a three point border than continue that throughout the document.