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Spreadsheets can be your most effective and powerful tool in your business arsenal if you take advantage of the multitude of options and features available. Learning how to appropriately use these features will not only make your presentation stronger but also provide you with a simple means of sorting and organizing data. The data is important but will mean nothing if it isn t presented in a palatable form. Spreadsheets are the king of project management support tools because they are the most convenient tool to use and the most frequently used tool.
Here was a spreadsheet that had been created by someone with a good knowledge of formulas and functions. But... it was not obvious at first glance what to do with it. Do I click on one of these buttons? Do I need to enter some data? Where do I enter the data? On closer examination these were the problems that made it difficult to use: - There was no heading or title. - It was very dense in terms of the number of cells showing on screen. - Ranges of cells were formatted in five different colours. What did it all mean? - Help provided was limited to brief comments in some cells and some of these were in hidden columns. - The sections for data entry and the sections for results were not clearly separated. - Macro buttons were square in shape.
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There are two main requirements of the way the financial records are analyzed being to produce a financial profit and loss account for the business on a periodic basis but also to provide the totals of the categories required for taxation purposes. Buying a piece of bookkeeping software written on spreadsheets can thus become an essential tool for the business. The essential element being to both make the accounting simple and easy as listing items automated analysis and summation assisting the financial control and improved financial performance while also producing the benefits of being analyzed to make the completion of annual tax return forms easier. Everyone in business wants to make a profit making financial control important.