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Bookkeeping software can be as simple as a home produced spreadsheet but with additional facets that can have significant financial benefits to the business. Bookkeeping software produced on spreadsheets would normally be a series of spreadsheets with the columns preset and titled and formulae written into the sheet to automatically add up each column. In addition the columns used would normally be restricted to general headings to include a full analysis of all items. Small businesses that might produce their own spreadsheet would often do this on an annual basis. Bookkeeping software is much more likely to provide these bookkeeping spreadsheet templates on a monthly basis to enable a degree of financial control to be exercised by the small business.
Bonus Tip: Stick with Conventions I mentioned before that the buttons on the hard-to-use spreadsheet were square. If you look at just about any website using a button the ratio of width to height falls roughly in the range 2:1 to about 5:1. Sizes too far outside this range look a bit strange and are not as readily identifiable as buttons. Hyperlinks that you create in Excel can be formatted any colour you like but unless there is a good reason stick with the well-known blue and underlined as in ExcelProductivityTips. The spreadsheet templates that used to ship with Excel were formatted with light yellow for areas of data entry and light green for results. Some people still use this convention.
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Here are a few things to keep in mind while constructing your spreadsheet. Fit to Screen Fit to Page Although your wealth of information may warrant it don t make a spreadsheet that is a massive three to four screens long. A spreadsheet of this caliber is no fun for anyone especially on screen. Rolling around a spreadsheet that size especially one you aren t familiar with can become quite frustrating. Under the "Print Preview" option you can force the printer to fit the document to one page but then everything is decreased in size and makes it even harder to read the information.