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To achieve the required analysis of sales and purchases all that is required is to write into the top of each of the spreadsheet columns the titles of the analysis headings required. Then repeat the value of each transaction in the total column into the analysis columns. Use the spreadsheet technology to add up each column and you have an effective bookkeeping spreadsheet. Preparing such a bookkeeping spreadsheet might and often does suffice the needs of the smallest business enterprise and is a close step towards achieving a valuable tool for this purpose bookkeeping software.
Bookkeeping software can be as simple as a home produced spreadsheet but with additional facets that can have significant financial benefits to the business. Bookkeeping software produced on spreadsheets would normally be a series of spreadsheets with the columns preset and titled and formulae written into the sheet to automatically add up each column. In addition the columns used would normally be restricted to general headings to include a full analysis of all items. Small businesses that might produce their own spreadsheet would often do this on an annual basis. Bookkeeping software is much more likely to provide these bookkeeping spreadsheet templates on a monthly basis to enable a degree of financial control to be exercised by the small business.
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Such a budget spreadsheet may be prepared on either a daily weekly or monthly basis - dependent on your business needs. A personal budget spreadsheet defines an intended purpose or goal for a set period and is adhered to as a benchmark for actual income and expenditure figures. Such a budget should be included in a business plan as a comprehensive example of expected future earnings and expenses. This expresses the viability and sustainability of the project and allows potential investors to ascertain whether or not it would be a valid investment to make. Potential investors require as much information as possible and expect it to be presented proficiently in order to be considered professional.