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Bookkeeping software can be as simple as a home produced spreadsheet but with additional facets that can have significant financial benefits to the business. Bookkeeping software produced on spreadsheets would normally be a series of spreadsheets with the columns preset and titled and formulae written into the sheet to automatically add up each column. In addition the columns used would normally be restricted to general headings to include a full analysis of all items. Small businesses that might produce their own spreadsheet would often do this on an annual basis. Bookkeeping software is much more likely to provide these bookkeeping spreadsheet templates on a monthly basis to enable a degree of financial control to be exercised by the small business.
The end result was that I just did not want to use this particular spreadsheet despite its useful calculations. So what could have been done to make it better? Here are 7 tips that will help you create more user-friendly spreadsheets. 1/ Consider the End User Who is going to use the spreadsheet? Are they knowledgeable about Excel? Are they knowledgeable about the contents of the spreadsheet? The answers to these questions will determine the layout security issues the amount of help provided and possibly the formatting. 2/ Get the Layout Right Often it helps to put pen to paper and sketch the rough layout of a spreadsheet beforehand.
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Look for a font that is without serifs as they are easiest on the eyes. I would stick with black type but if a cell calls for more emphasis you may want to use a different color to signify a positive or negative. Use bold and italics when appropriate to let this information stand out from the rest. These features are outstanding for titles and headings. Try to make the font as large as you can to fit in the cell. Ten point is a good and readable size. There s nothing worse than having to squint to read the information on your spreadsheet. If you can t read it chances are good that the people you re preparing the spreadsheet for won t be able to read it either.